WHAT TO DO AFTER TENANTS PROVIDE NOTICE TO MOVE ? | Discuss

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WHAT TO DO AFTER TENANTS PROVIDE NOTICE TO MOVE ?
08/11/2016
11:05 am
Daisies
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10/10/2016
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My tenants provided me a notice to move before the end of the tenancy contract. After some discussions with them, we come to an agreement as follows :

1) The tenants can leave as per their need.

2) My tenants' preferred for them to stop paying rent for November and part of December (they are moving out first week December), and preferred for me to claim the deposit they have paid in full (2 months rent). I agreed to this as I came to a point where I just wanted to move on. They gave me their words that they will ensure my flat is cleaned before they leave. All communications are confirmed via email.

- Please could you advice :
a) What should I do from now onwards ?
b) Is it ok to just rely on the emails communications we have between us as conformation of work ?
c) If I need to send them a formal letter on the regards, what type of letter should I use ?
d) When can I start using the deposit they have paid ?
e) The deposit is registered, how do I go about ending this and claiming the deposit as we have agreed ?

Looking forward to kind advices. I am a new landlord and am not sure what to do now .. and I would like to do the right thing so that all will go smoothly

Thank you in advance for all the advices on the above regards.

 
09/11/2016
2:44 pm
DATA CONTROL
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Hi Daisies,

Thanks for joining us here on the forum.

Let me try to assist although if anyone else wants to join in or correct me please do. 

The comments below assume you have protected the deposit in the relevant government approved scheme.

1) The tenants can leave as per their need. - To maintain the landlord and tenant relationship is always the best method. A tenant staying on in a property they don't want to be in is only going to cause stress. However a tenant (or landlord for that case) should be aware that they have agreed to enter into a contract to let a property for a pre-agreed length of time therefore it is up to the party making the concession (in this case you) to agree.  

2) My tenants' preferred for them to stop paying rent for November and part of December (they are moving out first week December), and preferred for me to claim the deposit they have paid in full (2 months rent). I agreed to this as I came to a point where I just wanted to move on. They gave me their words that they will ensure my flat is cleaned before they leave. All communications are confirmed via email. - Personally I would't have done this as you will potentially now have to go through the claim procedure with the deposit protection scheme you have protected it with to get your rent allocation back. Email IS an official method of communication so keep all of these to assist with your claim.

- Please could you advice :
a) What should I do from now onwards ?
b) Is it ok to just rely on the emails communications we have between us as conformation of work ? - What work?

c) If I need to send them a formal letter on the regards, what type of letter should I use ? - I would send a confirmation letter as a summary to the terms you have agreed,

eg. As per our emails please take this letter as confirmation that I am happy to release you from your tenancy early on xx. As you have given authority outstanding rent will be claimed from your deposit for £xx as I have received rent payments up to xx etc. etc.

d) + e) When can I start using the deposit they have paid ? 
The deposit is registered, how do I go about ending this and claiming the deposit as we have agreed ? - You will have to speak to the scheme in question for advice regarding this as I haven't experienced entering a claim before end of tenancy. 

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